Privacy policy

Auxfield Labs, Inc. · Effective September 27, 2026

This policy describes how Auxfield Labs, Inc. (“Auxfield,” “we”) handles personal information on auxfield.com, the mailing list, and the partner portal (including sign-in, cloud, git, and talk). It covers visitors and partners. Personnel records for people we employ are handled separately.

Who we are

Auxfield Labs, Inc. is a Wyoming corporation. Notices under this policy go to legal@auxfield.com or Auxfield Labs, Inc., 1603 Capitol Avenue, Cheyenne, Wyoming 82001.

What we collect

• Mailing list. If you submit an email on the public site, we store that address in Listmonk (list.auxfield.com) so we can send product news. The form asks for an email and nothing else.
• Portal account. Sign-in and partner invites create an account in Authentik (auth.auxfield.com): name, email, username, and group membership (for example whether an NDA is signed). We set a session cookie so the portal can recognize you. We do not use advertising cookies or third-party analytics on the public site.
• NDA and contributor submission agreement. An invite records your name, email, the projects named on the invite, and each agreement you sign. The signed PDF is kept in Nextcloud. LibreSign stores the signature and the time you signed. The NDA is kept only once both parties have signed.
• Git and talk. If those are granted after signing, Forgejo stores your account and contribution history, and Nextcloud Talk stores messages in your private room with staff.
• Invoices. If we bill you, Invoice Ninja holds the billing contact and invoice status. Card and bank details, when a payment link is offered, are collected by the payment processor named on the invoice. We receive payment status, not your full card number.
• Logs. Our servers record IP address, user agent, time, and the URL requested. We use those logs to operate and secure the services.

Why we use it

We use this information to:

• send the updates you asked for, and stop when you unsubscribe;
• create and secure your portal account;
• prepare, sign, and keep confidentiality agreements;
• provide the cloud, git, and talk access your invite grants;
• invoice and collect fees under a license or order; and
• investigate abuse, keep backups, and meet legal duties.

We do not sell personal information. We do not share it for cross-context behavioral advertising.

Who we share it with

Auxfield staff who need it for the purpose above can access it. The services run on infrastructure we operate. We disclose information if the law requires it, or to protect Auxfield, our partners, or the rights in our patents and other intellectual property. A successor to the business may receive these records as part of that transaction.

How long we keep it

• Mailing-list addresses until you unsubscribe, then deleted or suppressed so we do not email you again.
• Account, git, and talk data while the account is open, and for a short period afterward for security and backups.
• Signed agreements for the confidentiality period in the agreement and as long as we need them for legal and tax records.
• Security logs for a limited period, then deleted or reduced to aggregates.

Your choices

Unsubscribe with the link in a list message, or email legal@auxfield.com. You may ask us what personal information we hold about you, ask us to correct it, or ask us to delete it. We will honor a deletion request unless we need the record to complete a contract you signed, secure the services, or meet a legal duty (a signed NDA is that kind of record).

If you are in the European Economic Area or the United Kingdom, the mailing list is based on your consent, and a portal account or NDA is based on the contract you are entering. You may lodge a complaint with your local authority. If you are a California resident, you may request access, correction, or deletion as described above. We do not sell personal information, and we do not offer a financial incentive for it.

Children

The site and portal are not directed at anyone under 16, and we do not knowingly collect their information.

Where we process it

We process this information in the United States.

Changes

If we change this policy, we will post the new version on this page and change the effective date. If a change materially affects the mailing list, we will also say so in a list message.